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Recall or replace a message after it is sent

April 29th, 2008 by Sharon Huang
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If you send a message by accident in Microsoft Outlook, you can attempt to recall the message from the recipients using Message Recall feature. It allows you to recall, replace, or delete messages you've sent.

Message Recall will not be successful if:

  • The recipient is not using Outlook.
  • The recipient is not logged on to the mail service provider.
  • The message has been moved from the Inbox.
  • The message has been read.

To recall or replace a message, do the following:

Step1) Click Sent Items in the Outlook Mail.
Step2) Open the message you want to recall or replace.
Step3)

On the Message tab, in the Actions group, click Other Actions, and then click Recall This Message.

Step4)

Then, first click Delete unread copies of this message, to recall the message. Or, click Delete unread copies and replace with a new message to replace the message, then click OK, and type your new message. Send it as you other messages.

Second, if you want to receive notification about the success of the recall or replacement, click Tell me if recall succeeds or fails for each recipient check box.

Step5) Click OK.

Reference link:

http://support.microsoft.com/kb/166315